How to make sure you have the right screen size for your conference room (calculations)

One of the most important experiences for an audience member at a conference is to SEE the content being displayed at an event. Yet, we’ve heard many instances of audio visual suppliers who spec smaller screens to keep the costs down on a quote… resulting in a sub-par experience for your guests.

So, we’ve included a handy guide to help you calculate the minimum screen size you need based on the dimensions of your room.


The ultimate screen sizing goal:

We want to make sure that the screen is big enough so the people in the back of the room can not only see, but read the content, while ensuring the people at the front of the room aren’t overwhelmed by the size.


How to calculate your screen size:

Simply select the screen or what you’re projecting from the options below and enter your information to determine your screen size:


Other audio visual screen size considerations:
  • Screen Width – The width of your screen is usually determined by the height of the screen and the projection formats to be used.
  • Ceiling Height – The bottom of the screen should be about 40-48″ above the floor. In rooms with theatre seating or one or two rows, the bottom of the screen should be about 24-36″ above the floor.
  • Take note of any visual obstructions, and try to make sure that the lower part of the screen will be visible from all seats.
  • An extra drop (also known as a bottom skirt) may be required to position the screen at a comfortable viewing level in a room with high ceilings.
  • The above calculations should be used as a general guideline only as there are factors that will influence the need for a larger or smaller sized screen (like ceiling height).



Ratio Source: Draper Inc.

Author: lara-admin